Job Description
Administrative Assistant to the Director of Technology & Development
Location: Newark, NJ (Onsite, Full Time)
Salary: $60,000–$90,000
Description
We are seeking a driven, organized Administrative Assistant to support the Director of Technology & Development. This role is perfect for someone who loves keeping operations running smoothly, communicating with clarity, and taking full ownership of tasks — while also being passionate about AI tools and emerging technologies such as ChatGPT, Gemini, and Claude .
You'll help organize communications, manage presentations, coordinate events, and support technology initiatives. If you're proactive, tech-curious, creative, and comfortable working in a fast-paced environment, this role is an excellent fit.
Key Responsibilities
AI & Tech-Inspired Support
• Use AI tools (ChatGPT, Gemini, Claude, etc.) to help draft communications, summarize information, create documents, or support project workflows
• Stay curious and updated on AI developments to support the Director's initiatives
Executive & Administrative Support
• Manage and prioritize the Director's email inbox with strong follow-through
• Maintain calendars, schedule meetings, and coordinate internal and external appointments
• Own tasks and assignments fully — ensuring accurate, timely completion
• Prepare documents, reports, and polished PowerPoint presentations
Event & Meeting Coordination
• Plan internal events, team meetings, and presentations
• Handle logistics: scheduling, communication, materials, and follow-up
• Support smooth execution of tech-related sessions or demos
Internal Communications & Liaison Work
• Serve as a point of contact between the Director and departments, staff, and external partners
• Draft internal messages, updates, or reports when needed
• Maintain organized documentation, files, and project records
General Administrative Tasks
• File management, data entry, task tracking, and office support
• Ensure information is packaged clearly and professionally for leadership
Qualifications
Experience:
• Previous administrative or coordination experience preferred
• No development or coding experience required — but tech comfort is important
Skills:
• Strong organizational and multitasking skills
• Excellent communication (written + verbal)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Comfortable learning and using new AI tools and productivity apps
Attributes:
• Passionate interest in AI, automation, and modern productivity tools
• Takes ownership, asks the right questions, and follows through
• Detail-oriented, reliable, and proactive
• Professional, polished, and comfortable presenting
Final Invitation to Apply
If you're organized, tech-savvy, passionate about AI, and excited to support a fast-moving Technology & Development team — we'd love to hear from you.
Email Resume: joel@maiplacement.com
Apply Online:
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