Job Description

Job Description

Job Description

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

BASIC PURPOSE

The Business Administrator serves as a strategic and operational leader, ensuring the smooth functioning of all administrative, financial, and logistical aspects of the Napa Corps.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provide support to the Officer(s) in all aspects of administration.
2. Manage budgeting, accounting, and financial reporting in compliance with The Salvation Army policies and in partnership with Corps Officers.
3. Ensure compliance of Salvation Army policy and procedures, personnel, finance, state and federal regulations regarding confidentiality, child safety, OSHA, and local policy.
4. Assist with internal communications, meeting minutes, and Salvation Army policy updates.
5. Support fundraising events with budget tracking, vendor coordination, and reporting.
6. Coordinate and lead in collaboration with Corps Officers fundraising efforts, including grant writing and donor relations
7. Prepare reports for the Officer(s), Advisory Board, and other stakeholders.
8. Network with other staff and stakeholders to identify and encourage financial and support endeavors.
9. Stakeholder Communication - creating and maintaining effective communication systems and protocols with frontline stakeholders that promote missional awareness, events, divisional initiatives, and culture
10. Monitor funding venues (newsletters, websites, registers, etc.) to identify recurring and other funding opportunities that may match our mission/core competencies.
11. Be knowledgeable in specific, detailed program and reporting requirements of each contract/grant.
12. Oversight of all payable and receivables for the Napa Corps
13. Handle money in accordance with The Salvation Army’s Policies and procedures
    1. Bank Deposits
    2. Deluxe Reports and sending checks
    3. Seasonal Funding Income:
       1. Kettle Counting
       2. Fundraisers

• Special Events

1. Maintain and establish program budgets in collaboration with Corps Officer(s) for the culinary training academy, transitional living program, youth music program, and future programs as established
2. Work directly with Corps Officer(s) and other staff to develop community outreach opportunities and/ or programs and special events that promote The Salvation Army Napa Corps
3. Provide direct supervision to assigned staff, including coaching, performance evaluation, disciplinary action, and termination, when necessary, in accordance with Salvation Army policies and in a manner that upholds dignity, accountability, and organizational integrity.
4. Maintain active property and inventory files as they pertain to the operations of The Salvation Army Napa. Including but not limited to:
   1. Insurance
   2. Lease agreements
   3. Property & vehicle maintenance, damage, and repairs
   4. Inventory
5. Participate in The Salvation Army in local events as called upon by Corps Officer(s)
6. Assist Corps Officer(s) with improving and developing The Salvation Army Napa Corps programs
7. Develop and implement marketing materials in collaboration with Corps Officer(s)
8. Develop and review contracts and grants associated with the funding of Napa Corps Programs, property, etc., in collaboration with Corps Officers & Divisional Headquarters
9. Assisting staff and Officer(s) in purchasing needs for The Salvation Army Napa Corps
10. Reconcile corporate credit card expenses in a timely manner according to policy.
11. Collecting and inputting accurate statistics
12. Support hiring, onboarding, and scheduling of staff
13. Foster a culture of clarity, accountability, and teamwork
14. Attend staff meetings
15. All other duties as assigned

KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

1. Bachelor's in Business Administration, Finance, Accounting, Human Resources or related required
2. 5-7 years of business management experience
3. Interpersonal skills, ability to communicate effectively with other professionals
4. Integrity and discretion in handling sensitive information; adherence to confidentiality standards
5. Strategic thinking with attention to detail
6. Collaborative leadership and problem-solving
7. Compassionate professionalism in all interactions
8. Ability to make independent decisions based on written and verbal instructions
9. Proficiency in Excel, Word, Publisher, PowerPoint, and Canva
10. Knowledge of office procedure and practices
11. Model professionalism, empathy, and accountability in every
12. Knowledge of relevant laws and regulations governing nonprofit organizations
13. Ability to manage multiple projects and priorities
14. Ability pivot when challenges arise—whether staffing gaps, logistical hiccups, or community needs

CERTIFICATES, LICENSES, REGISTRATIONS

1. Must possess a valid California Class C Driver License , and ability to drive a Standard Salvation Army vehicle or to drive a DOT Regulated vehicle (non-CDL).
2. Must be 21 years or older.
3. Must be able to successfully pass a criminal background check to include a DOJ Livescan Fingerprint check.
4. Complete The Salvation Army vehicle course training.

PHYSICAL REQUIREMENTS:

1. Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
2. Ability to grasp, push, and/or pull objects
3. Ability to reach overhead
4. Ability to operate telephone
5. Ability to lift up to 25 lbs. for administrative positions
6. Ability to operate a computer
7. Ability to process written, visual, and/or verbal information
8. Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.

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