Job Description

HUMAN RESOURCES ASSISTANT

POSITION SUMMARY

The HR Assistant is responsible for the administrative and clerical duties that ensure the smooth and efficient running of the Human Resources department. This position serves as the first point of contact for many employee inquiries, handles confidential documentation, and supports the HR team across all functional areas.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain accurate and up-to-date employee records (both digital and physical files) ensuring strict confidentiality and compliance.
• Perform data entry into the Human Resources Information System (HRIS) and other databases for new hires, terminations, transfers, and other status changes.
• Process and file various HR-related paperwork, including tax forms, employment verification, and performance documentation.
• Prepare new hire packets and provide assistance during initial new-hire orientation sessions, collecting all necessary onboarding documentation.
• Assist with pre-employment screening processes, such as background checks and reference checks.
• Assist employees with basic inquiries regarding benefits enrollment, company policies, and time-off requests (PTO, sick leave).
• Distribute internal communications related to benefits, open enrollment, and company announcements.
• Act as a professional and friendly first point of contact for all employees, addressing general inquiries or escalating complex issues to a senior HR team member.
• Assist in compiling data for HR reports, audits, and compliance checks,
• Assist with coordinating HR events, training sessions, and employee engagement activities.

EDUCATION/EXPERIENCE/KNOWLEDGE,SKILLS & ABILITIES

• Education: Bachelor's Degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Previous administrative or office support experience (including internships or part-time work) is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a willingness to learn new HR software (HRIS, Applicant Tracking Systems).
• Bilingual Spanish Required
• Core Skills:
  • Organizational: Excellent attention to detail and ability to manage multiple tasks and deadlines.
  • Communication: Strong verbal and written communication skills to interact professionally with employees at all levels.
  • Integrity: Proven ability to handle sensitive and confidential information with the utmost discretion.

Job Tags

Part time, Internship, Work at office,

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