Job Description

Job Description

Job Description

Job Title: Accounting Manager

Department: Finance

Report to : Vice President – Finance

Salary: Full-Time, Salary Exempt

Position Summary:

Under general supervision of and reporting directly to the Vice President-Finance, the Manager-Accounting will lead all day-to-day finance operations including functional responsibility over accounting, accounts payable, accounts receivable including billing and the ticketing system, which is our major revenue source; will ensure the correct systems and procedures are in place to support effective internal controls by working with and supporting Operations, accurate financial information and flawless audits by the external auditors; will serve as the principal liaison to the external auditor; will work closely with Vice President – Finance to explore how finance functions can support program operations through analysis; will prepare, analyze and interpret periodic financial reports for Vice President-Finance for information and control; will assist the budget preparation process; completes all tasks in compliance with the policies, procedures, and goals of Lakeside Chautauqua.

Job Duties:

(To include other duties that may be assigned)

• Reviews and ensures accuracy of data posted to the General Ledger system (i.e., revenue, expenditures, vendors, etc.).
• Reviews and ensure accuracy of data posted to Accounts Payable including the accuracy and proper posting of accounts payable invoices, receipts, requisitions, purchase orders and other documents. Ensure payment by designated due date, taking early payment discount when possible/economical.
• Reviews and ensures accuracy of account balances and monthly reconciliation process (i.e., bank deposits, withdrawals, transfer of funds, etc.).
• Reviews and ensures accuracy of data posted to the accounts receivable system (Billing of assessments to homeowners, ticketing revenue, donations, and miscellaneous revenues from various operating locations); reviews and analyzes A/R reports; administers write offs in accordance with policy/procedure; reviews/ensures outstanding balances are maintained at appropriate balances; and ultimately are collected. Serves as back-up for the A/R process. Oversee internal audit procedures for A/R.
• Performs general ledger operations; prepares journal entries; monitors budget transactions; checks departmental financial accounts/budgets to assure funds are available for purchases; reviews and ensures accuracy of account balances and monthly reconciliation process (i.e., bank deposits, withdrawals, transfer of funds, etc.).
• Records cash receipts in a timely manner and make prompt deposits.
• Assists with the creation and development of the annual budget and creates variances between actual and budgeted results; reports the reasons for the variances to V P of Finance.
• Develops/runs reports aimed at analyzing profitability across cost centers, programs, and operating locations.
• Assists in the preparation of the annual audited financial statement.
• Balances and files quarterly taxes with the Internal Revenue Service; validates and balances W-2’s at the end of the calendar year.
• Complies with all tax reporting and payment requirements and any filing requirements imposed by local, state, or federal governing authorities.
• Remains up to date on nonprofit audit best practices and state/federal law regarding nonprofit operations.
• Prepares monthly financial reports (income statements, balance sheets, statements of cash flow, financial statements, budget reports, etc.) from accounting system; reconciles and maintains balance sheet accounts; makes scheduled debt payments as appropriate.
• Reconciliation of endowment and investment accounts including updating of spread sheets relating to these accounts.
• Works closely with the HR Manager on payroll processes, as needed; ensures payroll practices and systems are in compliance with personnel policies, and federal/state regulations; ensures accuracy of payroll processing (i.e., computation of hours worked, computation of vacation/sick/personal, retirement contributions, etc.); troubleshoots, researches, and resolves problems.
• Assists external auditors with the examination of Lakeside’s financial statements and provides all necessary information.
• Assist Vice President-Finance with monthly reports of actual versus budgeted differences by developing, analyzing, informing, and tracking revenues and expenses.

• Maintains all financial record-keeping including: a chart of accounts that fulfills the record keeping needs of the business; an orderly filing system for all paper-based accounting records, including a system of document archiving and destruction; and a comprehensive system of controls over all accounts. Prepare journals for revenue deposits, advance deposits, interfund transfers, etc.

• Maintain spreadsheet schedules for ZBA balances, Misc. Receivables, Gift Certificate Sales, Development Receipts, etc.

• Assist in monthly reconciliation of checking accounts.

• Develop spreadsheets, forms, logs, and procedures.

• Assist in maintaining fixed asset schedules.

• Assumes other appropriate duties, as assigned.

Job Accountabilities/Key Performance Indicators:

• Completes monthly financial statements by the 5th working day of each month.
• Billing of assessments each quarter within 4 working days of the end of the quarter.
• Assures that taxes are filed and paid by established deadlines according to federal, state, and local requirements.
• Maintains a personal commitment to professional behavior in accordance with Lakeside’s and Professional Code of Ethics.
• Participates in, conducts, and sustains performance and quality improvement activities within Lakeside.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Knowledge of nonprofit accounting, computer literate in basic word processing spreadsheet and accounting systems, detail oriented, and ability to work within a team. Experience with a computerized accounting software package is required, and knowledge of Microsoft Business Central would be a plus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

College degree in finance, accounting, or business administration with five to ten years’ experience in accounting or finance or relevant experience to perform the duties listed above.

Language Skills:

Ability to read and interpret documents within the finance department. Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of the operation.

Mathematical and software Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, portions, percentages and to apply the basic math concepts. Accounting software working experience and understanding and proficiency on Excel spreadsheet are required.

Reasoning Ability:

Ability to solve practical problems and respond to a variety of instructions. Ability to interpret and work independently with a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

Strong organizational skills and mental strength is a must while performing the duties of this job. Minimum lifting and carrying files to the storeroom. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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