Event Coordinator Job at Epic Golf Club, Scottsdale, AZ

ZUtKTS9mbnRDYTVmSGZvZ2t4dDYxYkpO
  • Epic Golf Club
  • Scottsdale, AZ

Job Description

Job Description

Job Summary:  

Epic Golf Club is seeking a highly organized, polished, and detail-oriented Event Coordinator to play a vital role in elevating the member journey while overseeing vendor relationships and executing premier golf events. This dynamic role blends luxury hospitality, event coordination, and vendor management to ensure white-glove service and memorable experiences for our exclusive membership base. 

 

This individual will manage new member onboarding, ongoing engagement, event gifting, and vendor logistics, while also traveling to events across the country to ensure flawless execution. A strong understanding of the golf world is required to anticipate member needs and align every detail with the culture of Epic Golf Club. 

 

Key Responsibilities  

 

Member Experience:  

  • Serve as a key point of contact for members, providing high-touch, personalized service 
  • Lead onboarding process for new members, ensuring a seamless and elevated introduction to the club 
  • Monitor engagement and recommend relevant events, travel, tee time opportunities, and partner perks 
  • Respond to member inquiries and escalations with professionalism and urgency 
  • Maintain up-to-date member notes in CRM (HubSpot) and report engagement insights to leadership 

 

Event Coordination:  

  • Plan and manage logistics and execution for Epic Golf Club events 
  • Oversee RSVP tracking, run-of-show creation, travel coordination, venue communication, and on-site support 
  • Support event marketing efforts, including invites, recaps, and capturing photo/video content 
  • Collaborate cross-functionally with Concierge, Marketing, and Leadership to ensure member satisfaction 

Vendor & Gifting Management:  

  • Develop and maintain strong relationships with vendors, acting as primary point of contact 
  • Coordinate event gifting and branded merchandise, ensuring timely delivery and alignment with member expectations 
  • Negotiate vendor contracts and track budgets to ensure cost-effective, high-quality outcomes 
  • Travel to events to oversee vendor setup, gifting activation, and overall member experience 
  • Maintain accurate records of contracts and vendor performance; assist in post-event evaluations 

 

Qualifications:  

  • 3+ years of experience in golf industry and/or event coordination 
  • Strong knowledge of golf and the golf lifestyle is required 
  • Exceptional organizational, time management, and communication skills 
  • Experience managing budgets and vendor relationships; ability to negotiate with professionalism 
  • Comfortable working with high-net-worth individuals and luxury brands 
  • Proficient in Microsoft Office and CRM/event tools (HubSpot experience a plus) 
  • Willingness to travel and work evenings/weekends as needed 

Job Tags

Work at office, Weekend work, Afternoon shift,

Similar Jobs

TRS Healthcare

Travel Nurse RN - Med Surg Job at TRS Healthcare

 ...Job Description TRS Healthcare is seeking a travel nurse RN Med Surg for a travel nursing job in Granite Falls, Minnesota. Job Description & Requirements ~ Specialty: Med Surg ~ Discipline: RN ~ Start Date: 03/30/2026~ Duration: 13 weeks ~36 hours per... 

NOV

Crankshaft Grinder CNC Machinist Job at NOV

Job Description PRIMARY DUTIES & RESPONSIBILITIES Sets up and runs grinders per direction, following blueprints, programs and job layouts. Assembles cutting tools in tool holders and positions them in machine spindles as specified. Manipulates controls and ...

CompHealth APP

Locum Tenens Physician Assistant - Cardiology Job at CompHealth APP

 ...Job Description CompHealth APP is seeking a Physician Assistant Cardiology for a locum tenens job in Memphis, Tennessee. Job Description...  ...locum tenens, travel opportunities, permanent hires, telemedicine and more, we're able to achieve more success from every angle... 

UTHealth Houston

Postdoctoral Research Fellow Job at UTHealth Houston

Job Description Postdoctoral Research Fellow - Nurturing Resilience Initiative/TCHATT The Department of Psychiatry and Behavioral Sciences at The University of Texas Health Science Center (UTHealth Houston) is seeking a psychology post-doctoral fellow interested...

McMillen

Senior Revit Structural & BIM Designer - Water Resources Job at McMillen

Join a forward-thinking engineering firm as a Revit Team Member, where you will leverage your extensive experience in structural design to enhance water resource projects. This exciting role involves collaborating with multidisciplinary teams to create innovative designs...